MINUTES OF MEETING LAKES BY THE BAY SOUTH
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Lakes by the Bay South Community Development District was held on Tuesday, September 27, 2022, at 9:30 a.m. at Isles at Bayshore Club, 21864 S.W. 93rd Path, Cutler Bay, Florida.

Present and constituting a quorum:

Michele Harris Ana Jo William Pacetti
Margaret Coon Dorothy Morales

Also present were:

Juliana Duque Scott Cochran Jennifer Lora Jesus Lorenzo

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel FirstService Residential GMS

FIRST ORDER OF BUSINESS	Roll	Call	and	Pledge	of
Allegiance
Ms. Duque called the meeting to order and called the roll and led the Pledge of Allegiance.

SECOND ORDER OF BUSINESS	Approval of the Minutes of the
August 23, 2022 and September
13, 2022 Meetings
Ms. Duque: The next item is approval of the minutes of the August 23, 2022 meeting and the September 13, 2022 meeting. This is the moment to present any additions, corrections or deletions. If there are none, a motion to approve them both.
Ms. Harris: Ok, hold on, not so fast. There was nothing else on this. Ms. Duque:Page?
Ms. Harris: 13, second from the bottom under me, I would just like "it" if Raptor was not. It is the second line all the way at the bottom. Page 17,line number 7, under me 'This

Board we had discussed" take out "This Board" It should say "we" discussed. Ok was there something else on this one, "I want to know why they allowed Luis Hernandez to touch anything" right underneath.
Ms. Duque: So instead of "him" put "Luis Hernandez".
Ms. Harris: Yes. Do you want to do the minutes from September 13? On page 3 of the September 13, it is "Michele Ronquillo" not whatever she has there. I have to find it. It is on page 3, line number 5, it says "Michele Ronkel" and it is "Ronquillo". Then on page 7, I think that was Maggie who said that and not me.
Ms. Duque: Page 7 and the September 13 meeting?
Ms. Harris: Yes. It says Ms. Harris: I hear what you are saying. That should be Maggie, it wasn't me. Am I right Maggie?
Ms. Coon: Yes, that is me. Ms. Harris: That is enough. Ms. Duque: Any others?
Mr. Cochran: On the August 23rd minutes, page 3 under Mr. Cochran, four lines down it says you need, that should say "it saves you". Then on page 8 about three­ quarters of the way down under Mr. Cochran the first word on the second line should say "resident" instead of "guest". Then on page 23 of those same minutes the second half of the page under Mr. Cochran, the third line down it says "triggers an indemnity" it should say provision instead of a privilege. Then three lines down from there it says, "that kind of thing you can't sign" it should say "assign". Then on the next line, it should say "that would be something". Then on page 27 the last line after Mr. Cochran, it should say "knowledge and some rapport". Then the last one on page 30, top line that should say, "you are legally not employees of the District".
Ms. Duque: Thank you. Any other comments? Not hearing any with those changes
a motion to approve both sets of minutes will take place.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, the Minutes of the August 23, 2022 and September 13, 2022 Meetings were approved with the indicated changes.

THIRD ORDER OF BUSINESS	Ratification of:
A.	Addendum to Club Management Agreement with FirstService Residential
B.	All Star Electrical Services, Inc.
Ms. Duque: The next item is the ratification of the addendum to the Club Management Agreement with FirstService Residential. Remember we like to bring those back to the Board, so they are part and constitute the record of today's meeting. A motion to ratify will take place. Actually, I am going to ask for the two of them. The first one is the addendum to the Club Management Agreement with FirstService Residential and the second one is the agreement with All Star Electrical Services, Inc.
Ms. Harris: Did I sign this one? Ms. Duque: Yes you did.

On MOTION by Ms. Morales seconded by Ms. Coon with all in favor, the Ratification of the Club Management Agreement with FirstService Residential and the agreement with All Star Electrical Services, Inc. was approved.

FOURTH ORDER OF BUSINESS	Staff Reports
A.	Attorney
Mr. Cochran: Yes, so the only thing that I have to discuss is at the August meeting it was requested by the Board to look into I guess the District's potential legal recourse based on the certification of the incorrect budget to the property appraiser/tax collector for the TRIM notice. I did some research and looked into the agreement with GMS. The bottom line is just to make things a little bit easier, the District as an entity is the one that has the agreement with GMS as the management company for the District. We refer to Juliana as District Manager and she is the individual within GMS that serves that function for GMS but the actual agreement between the District and GMS, GMS the entity is the District Manager. We have a contract with them. It has an indemnity provision. I hadn't looked at it before we discussed this at that meeting, but it basically says what I thought it would say which is that they agree to indemnify the District for any negligence,

wrongdoing, etc., and claims that come to the District based on that. Based on that, my understanding was that Juliana had said that GMS was willing to essentially make the District whole, paying for whatever cost the District incurred as a result of that mistake in certifying the wrong thing to the property appraiser. In my mind, in terms of the monetary part of it if they do indeed do that, they are performing in accordance with the contractual arrangement and that would take care of the monetary portion. That being said, if anything obviously we have yet to get the final tax notices and if anything comes from that, if any resident tries to assert a claim against the District, something like that it might not be Mr. Cochran was inaudible at this point. I think we would want to wait until that all plays out before we see anything. In terms of the money side of things, which is basically the District's recourse. To the extent that one of the other things that were discussed was kind of the non-monetary side of things, upset residents coming to you, stress, it is an embarrassment, dealing with those kinds of things, I couldn't find anything that would indicate that those are recoverable damages under any theory. There are a couple of reasons. One is typically those types of damages are only available when there is a physical injury to somebody. If somebody injures themselves physically then they can recover for those kinds of intangible non-economic damages. Generally, when there is a contractual relationship and in this case, there is nothing in the contract that would change the kind of default law which is that those are not available. They wouldn't be available as a contractual remedy. In terms of common law remedy so not putting aside the contract, just are there other legal recourses, that kind of thing, there basically wouldn't be any because even though those things are suffered by you personally as Supervisors of the District, they are not damages of the District. Even if there was a standing for individual Supervisors as public officials to sue somebody for those kinds of things, I didn't find any law suggesting it would be recoverable. It would be analogous to somebody suing a city commissioner, suing somebody for their annoyance, dealing with things, time, etc., etc. So, the bottom line is whether it was done negligently, whether it was done intentionally, however it was done putting aside how that would be proven, I don't think there is any legal basis to recover those sorts of damages. That is basically where it is. One thing that was discussed I guess is formalizing the idea that Luis shouldn't be involved in any respect of Districts things. If that is something that the Board wants to ask

GMS to include as an amendment to the agreement with GMS I think you could certainly do that and ask them if they can do that. I don't know, I know they explained, or it was discussed that Juliana is being trained as far as the TRIM notice kind of thing. Other than that, I don't know the internal workings of GMS so I don't know if there are any other types of administrative functions where Luis wouldn't actually personally interface with the Board, come to meetings, or anything or if he does anything there that would affect it. I just don't know enough about the way they operate to know if that would be possible. For instance, I know that typically when there is bond issuance including a refunding bond or refinancing bonds, he is usually the one at GMS that does the methodology reports for that. I don't know if they have other people that do those.
Ms. Duque: Yes.
Mr. Cochran: In terms of my research and looking into things and even talking about it with some of my colleagues at the office, which is basically where we stand. Now if GMS doesn't make the District whole in terms of paying whatever costs were incurred by the District from that meeting, the mailing, that kind of stuff, obviously you can ask for all that from GMS pursuant to the provision in the agreement. In terms of the idea of like proceeding against Luis individually or something like that, like it said, even if you could prove whatever the worst scenario you think is possible, the District has the relationship with GMS and if GMS is already taken care of the money damages there is really nothing for Luis. Internally if they want to say Luis it is your fault, so you have to reimburse GMS for that, that is their business, not really the District's prerogative. That is basically where it is.
Ms. Harris: I personally would like something in writing that says Luis Hernandez is not to come near anything that has to do with this District. I don't know how the rest of the Board feels, I just don't trust him. The trust is broken. Methodology, whatever he could really mess us up. I would like that in writing from them. I know that Darrin knows, but I would like it in writing.
Ms. Duque: And to amend the agreement Ms. Duque was inaudible at this time.
Ms. Harris: Juliana, you are still being trained so that our TRIM notices next year will be done by you, correct?
Ms. Duque: Yes.

Ms. Harris: Is there anything else he could do?
Ms. Duque: Not really Michele. I think at this point everything is related to the District Manager. I think that they could say that is the only relationship that Luis had with the District because of the TRIM notices.
Ms. Harris: I want him to have no relationship. Ms. Duque: I am aware of that.
Ms. Harris: Also did GMS make the District whole? Did they monetarily pay for the notices?
Ms. Duque: Yes GMS did.
Ms. Harris: Did they have to pay for your time, Scott's time that he had to come to this meeting on September 13th because those are the different things. It was an extra meeting, and anything associated with that extra meeting should come from GMS monetarily, not from the District itself.
Ms. Duque: I can take that back to GMS Michele, that request because I am not aware of it. I cannot tell you yes or no because I don't know the answer to that. I do know in terms of the mailing and all of the administrative portion of it for that specific need was taken care of by GMS. The additional time when it comes to Scott.
Ms. Harris: Anything like that is a monetary expense incurred by the District because of the negligence of Luis Hernandez. I did see another check I haven't taken it out of the mailbox yet. So we have another one still. That needs to be paid for by GMS not by the District, because we would have not been here.
Ms. Jo: Exactly. Anything related to the meeting because that was the extra meeting that we needed to have in order to correct his error.
Ms. Harris: Now personally I think GMS should ask their employee for it. I know if I had an employee who makes that kind of error, I do tell them this is coming from you but that is again an employee/employer relationship. If they want to let him go with that, that is up to them. It is silly on their part. That is between the employer and the employee. Anything that had to do with this meeting is from what Scott is telling me is a monetary cost to the District and should then go to GMS on anything to do with the September 13th meeting. Am I correct?

Mr. Cochran: Yes. I guess the only comment I would add is if it would have been necessary to have a meeting to amend the budget.
Ms. Harris: Which it was.
Mr. Cochran: I guess what I am saying is even if he had certified to the appraiser whatever the Board approved at that time.
Ms. Harris: The correct one.
Ms. Duque: That is a good point. Going to Scott's point because if that wouldn't happen, we would have had to meet but it wouldn't be an additional meeting, it would have been a regular meeting to amend the budget because remember nevertheless, we were going to do the transfer.
Ms. Harris: Right, but we wouldn't have had to do it on that time restraint.
Mr. Cochran: I think having the special meeting and having to do it in that time frame so yes, the way I read the indemnity provision is yes, costs that occurred to the District based on something that GMS did wrong would be recoverable. It is basically the District doesn't have to pay anything out of the District's pocket for whatever resulted from that mistake.
Ms. Harris: So those things should come out. One final thing before we move forward from this is when I was rereading the minutes, I know I specifically said I would like some type of apology from Luis Hernandez which we never got, so I want that on record. We heard from Darrin who is the big boss and again we are grateful he came but Patti and Rich were very quiet. Just saying.
Ms. Duque: Michele, I can tell you that I had plenty of conversations, particularly with Patti too.
Ms. Harris: I understand that she had discussions with you but those should have been brought here as well. Thank you Scott for looking into that.
Ms. Duque: Any other comments? No. Ok, I will make sure I take care of the three
items.
Ms. Harris: If you are not getting anywhere between now and the next meeting
please let me know and I will contact Darrin again.
Ms. Duque: I will. Thank you so much. Let's move forward then. Scott? Mr. Cochran: That is all I had.

Ms. Duque: Thank you, Scott.
B.	Engineer
Ms. Duque: Under the engineer's report, nothing to report at this moment.
C.	Club Manager - Monthly Report
Ms. Lora: As you can all see in your report we have had a couple of action-packed weeks at our Clubhouse. We had a total since the last meeting of four events in which we hosted a Terrarium Night that 23 Clubhouse members attended. At Bingo Night we had 57 attendees. Our Paint Night we had 39 people last Friday and 50 participants for our family game night. We received several emails from our Clubhouse members thanking us for the events and saying that they had a great time. We have our reservations open for the last three big events of the year, are our Movie Night on November 4th. So far, we have 50 people who have signed up. For our Haunted House, I have 219 people so far that have reserved. For the tree lighting ceremony, we have over 90 people that have reserved, and for the Holiday Party over 100. There are two more adult paint events that we are scheduling for the end of the year which is October 14 and we are having a Dream Catcher Night and on December 2nd we are going to have a holiday-themed Paint Night as well. Dottie and Ana were here for the last Paint Night, we had a lot of fun. We will be designated as a polling place in November for the general elections. They already reached out to me and they will be delivering the equipment around November 2nd• and they will take it back on the 11th more or less. So, the Egret Room has been blocked for that time. Year to date we have collected a total of $11,315 in revenue for party rentals. From here, December, so far, I have on the calendar another additional $3,960. That will go back into what we have been using for supplemental events. Our pool pump was installed. Everything is working perfectly fine. The water now is crystal clear. We can consider that project completed. The playground is completely installed. I don't know if you saw it while you were driving in. The only thing we are missing is the mulch and we had to stop that this week because of the weather. Once the mulch is installed and we pass the final inspection, then we can open it up to residents for their use. They have come in and seen it and they want to use it already, but until we have the final inspection from the City and I don't want to take any chances on opening it up.
Ms. Harris: Out of curiosity, is mulch the best thing to put on the playground?

Ms. Lora: Yes, because if you put the rubber pad, the maintenance on that and if it breaks. Rubber mulch is the best way to go.
Ms. Harris: Oh it is rubber mulch. Ms. Lora: Yes, not wood.
Ms. Harris: I thought it was regular mulch.
Ms. Lora: We changed it about two years ago more or less. Ms. Harris: Ok.
Ms. Jo: The only thing is that we have to replace it every so often.
Ms. Lora: Every year or year and a half we top it off. We have to have at least six inches of mulch for proper cushioning in case a child falls.
Ms. Harris: Is there a way when you send an email out, I saw the flags were up which was wonderful but of course, they go up right before this, before Ian decided to visit. Those can come down if there is a storm, correct?
Ms. Lora: Yes I believe so. We would have to take them off with, they brought a crane when they put them up. So that is really high up.
Ms. Harris: The flags at the playground. The canopies?
Ms. Lora: They put them up with a crane. It should be resistant. I spoke to Tony's son, once they were completed, he is going to trim the trees a little bit around just so I don't have any branches on top of the canopy. I also asked them to see if they can remove the coconuts of the tree. The swimming lessons we had to pause because of the pool being closed, but 109 participants benefited from the program. The Zumba classes so far, they have had only 42 people come in all of their sessions. It is not very popular, but they are still ongoing with them. Our gym we had a treadmill that we repaired under preventive maintenance. There was a cover that was kicked off by one of the residents. They didn't charge us for it. We have a couple of projects that I would like to bring for your approval which are the painting and pressure washing of the entry features to the Clubhouse. I asked for an estimate from Alex. He hasn't responded yet. He is out of the country. I have one from Mayfair and there is also an estimate to install a new fence around the playground and to replace the pavers on the roundabout which Juliana approved because it was within her discretion under repairs and maintenance. For the monument, I don't know if you have it there in your packet. The $19,000 one is if we were to put in an

aluminum fence around the playground but 6 feet high. The second one is for a four-foot one and the cheapest one out of all of them is one for a chain link fence which is what we have currently.
Ms. Jo: Do we need to replace what we currently have?
Ms. Lora: We have been patching it up more or less. We have had to tie it in certain areas. If you want, we can try to stretch it out a little bit more and wait for next year to do it, but we should look into maybe putting the six-foot fence to protect our investment because we have people that jump the fence sometimes at night and I don't want anybody to get the great idea of cutting our sail or writing on our new playset. We can put a maglock to make sure it is locked after hours.
Ms. Duque: The chain link fence is $14,000. Ms. Morales: Black chain link four feet.
Ms. Harris: It says right here 60 inches/5 feet.
Ms. Lora: So it is five instead of six feet. I called the building inspector and they said because of the location of our playground we are allowed to put up to six feet.
Ms. Jo: But in this case, they are just proposing five.
Ms. Duque: I think let's wait. Let's wait to get a proposal for the six feet because this one is for four.
Ms. Lora: And there is one for five as well. Ms. Duque: Yes.
Ms. Harris: What I was going to say is we definitely need to protect our investment. It is a big investment, I realized that people could do things here. I think we need to wait because we have to wait for the money from everything else.
Ms. Lora: I would like to get additional estimates so we can compare prices. It sounds a little bit pricey.
Ms. Jo: Who else are you getting estimates from?
Ms. Lora: I am getting it from Alex, and I am waiting for DML too because they install fences, and I reached out to somebody that I used in Waterstone as well, but he hasn't responded.
Ms. Jo: Remember Alex installed the fence here. I believe it was a decent price.

Ms. Lora: He is out of town right now. He is in Spain. He doesn't come back until next week.
Ms. Harris: I like the idea of it. We have to wait until we finish all of our financing and everything. Then you can get more estimates so bring it back to the December/January meeting.
Ms. Jo: The aluminum fence would be something similar to this?
Ms. Lora: To match it, correct. Then if we get the six-foot fence I spoke to DML, we have electricity already there because we have our cameras so we will put a magnetic on the door. It will lock itself automatically at sundown and at sunrise it will open again. This way we will prevent people from getting in then.
Ms. Jo: Ok, so we are waiting for more estimates from Alex and DML? Ok.
Ms. Lora: And Luis Perez Welding which you should be familiar with. He did the ones in Isles, and I believe in Marbella.
Mr. Lorenzo was inaudible at this time.
Ms. Lora: And if anybody knows anybody else, shoot them my way and we'll get an estimate.
Ms. Duque: And let's wait for Alex too. I know Jesus had requested Alex do a proposal for the monuments to paint all the monuments which we have a proposal from Mayfair. I think let's wait for those proposals so that we can compare prices.
Ms. Lora: It would be good to do it before we change the plants again in the front. Ms. Duque: No, we don't need to.
Ms. Harris: I am thinking more of before we decorate them for Christmas. That is what I am thinking.
Ms. Lora: Which is more or less around the same time.
Ms. Jo: Remember also that you mentioned that you wanted to clean the landscaping right?
Ms. Lora: If you look on the sides of the entry features there are plants and plant material that is really old, and it just doesn't look good. Even if we leave it and clean with just mulch and don't put anything else and just leave the palms.
Ms. Jo: Yes.

Ms. Lora: Maybe also we can finally try to clean up the rear. There are patches in the back that the porter can't even get to the paper and debris that flies in there with the wind and it looks kind of shabby.
Ms. Duque: Ok.
Ms. Lora: Let me see what else I have here. I received a visit from the Chair of Palm Glades, and he told me he liked our banner. He loved the Clubhouse. He took pictures of our floors. He wants to put the same one in his Clubhouse. He was mentioning that there was an LED sign that was used to put their activities, their Board meetings, a digital display so Juliana and Jesus put me in contact with a person and they sent information. You guys have the estimate there. It is around $2,300 more or less. It is portable. You can roll it around and we can feature even the Board meetings for the communities.
Ms. Duque was inaudible at this time.
Ms. Duque: We have a model from Mayfair which installed the floor. We got proposals to install new flooring at Palm Glades as well as the Clubhouse. So, the Chair told me that he worked on this floor. He loved the Clubhouse; it was very nice. There were a couple things that he saw in the transition that they want to do in Silver Palms in terms of the furniture like a little bit more modern. So when he saw the sign that Jen also has for the Ms. Duque was inaudible at this time. And the one that is in Silver Palms is very nice as Jennifer mentioned is a digital sign. You can actually from your phone send or download certain images and you can move them around. It is actually very nice. A picture here is more or less like this one.
Ms. Lora: That is the only picture they have on the website.
Ms. Duque: It is extremely nice, very convenient for events and not only for events but in general like to post information for HOA's, meetings for HOA, it is actually very nice.
Ms. Lora: It would be a good focal point for information which was what that television was installed and proposed for, but it is a TV. We have never turned it on.
Ms. Jo: Would we be able to post pictures of our events? Ms. Lora: Yes.
Ms. Jo: That would be great.

Ms. Lora: I believe the manager for Palm Glades suggested was if we do purchase it to purchase it also with their software because the software always makes it easier for you to be able to load and upload stuff to it.
Ms. Harris: I think is a good idea. It is flashy lights, bringing more attention to people. They like flashy things. Like a flashy sign that says Don't Speed. I think it is a good idea. Do we have the money for it?
Ms. Jo: How much would the software be?
Ms. Lora: Like another $200 to turn it on more or less, yes.
Ms. Harris: So we could do a not to exceed $2,600 and be good?
Ms. Duque: The price is $2,699.99 or $2,700. The software you said is an additional $1,000?
Ms. Lora: No, like $200.
Ms. Morales: Does that cover tax?
Ms. Lora: We are tax-exempt so I will send the exemption certificate before we place the order and then they will issue the sale without it.
Ms. Duque: Let's do a $3,500 just to be on the safe side. Ms. Coon: Should we get a warranty too?
Ms. Lora: Ok. They have a three-year warranty for $199 and a 2 year for $149. Ms. Harris: What comes with it?
Ms. Lora: The not exceed would cover it. Ms. Harris: Ok.
Ms. Jo was inaudible at this time.
Ms. Lora: He provided the first one, the second one that I had made because we added so many new activities we paid for it out of the extra rental money.
Ms. Jo: How much?
Ms. Lora: It was $223 or something like that. So, it is a better investment to have this and then we can put whatever we need on it. At some point, the banner that he will print at the beginning of the year is going to be outdated for a little bit.
Ms. Duque: At this point, I need a motion from the Board to approve the DG Digital Display in an amount not to exceed $3,500.

On MOTION by Ms. Harris seconded by Ms. Morales with all in favor, a not exceed amount of $3,500 for a DG Digital Display was approved.

Ms. Lora: I also attached to the report a request to purchase seasonal decor items for the Clubhouse. Last year Bill was gracious enough to lend us some of his Halloween stuff, but it would be nice to have some of our own also and to refresh a little bit of the stuff that we have here.
Ms. Harris: $879?
Ms. Lora: That is for a bunch of different things. We will store it in the shed. Ms. Harris: Yes we will do a not to exceed $1,000.
Ms. Lora: Ok. If anybody wants to look at what we have and has a better idea or wants something different, let me know and we can work on it.
Ms. Duque: Ok. So a motion made by Michele.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, a not to exceed amount of $1,000 to purchase seasonal decor was approved.

Ms. Lora: We haven't had any security updates to report. Everything has been quiet so far.
D.	Gate Updates
Ms. Lora: The gates have been serviced as per contract. We have had multiple hits but most of them have been U-Haul trucks. I am already working to get the money back from that. There was a bracket that needed to be replaced on the 88th side. That is just continuous hits, so it was bent out of shape, and they had to replace that one. We received replacement gate transponders because our stock was running a bit low. These are still sold at $20 per unit to the residents. The first two are free and if they bring us even a little piece of an old one we replace that one if they change their vehicle or it they are in an accident. That is it for me.
Ms. Coon: Did we ever find out who was riding boats in the lake? Ms. Jo: I haven't seen them again.

Ms. Duque: Michele and I reported one. Then we received another report from another resident. We contacted the off-duty police officer. They know that is not allowed and they are keeping an eye on it, but we haven't seen any other issue.
Ms. Lora: I helped Juliana send messages to the managers so they could let the residents know that if they see something to report it so the off-duty police can come.
Ms. Harris: And also, back to the gates I think I counted that he did up it to 5 seconds. I haven't noticed really any more than normal.
Ms. Duque: I see a difference.
Ms. Lora: I don't think we need to unless we have a tropical storm warning or watch for us then yes.
Ms. Harris: He always recommends when he wants them open and then Jen contacts me and then we make the decision, that is generally how that goes through.
Ms. Lora: We don't leave them open, we just take the arms off and put them in the shed because I don't want the arms to bend or damage the operators if we have a lot of wind.
Ms. Harris: I did notice the five seconds like we had requested so I think we are going to leave it at 5 for a month or so and make sure there are not too many more hits if everyone could please keep a watch on it when we go through. Then maybe we will try to 5 ½ seconds.
Ms. Jo: I have noticed a difference.
Ms. Harris: There is a difference now which is nice, but you know me, if we can increase it a little bit, I will increase that a little bit because I think before I originally wanted 8 seconds. I just want to give it time to see and adjust it slowly, so the residents realize that it is being adjusted. There has to be a sweet spot between how long it is and how many breaks we have.
Ms. Coon: Especially during those high traffic times. I have a question. Does anyone other than residents have a transponder to get in the resident side? I only ask because on two occasions I have seen those private school vans come in through the resident side.
Ms. Lora: They probably live here. If you see them let me know the time so I can go back to the families and I can check with the tags.

Ms. Coon: I guess they register their van as a resident? Ms. Lora: Yes.
Ms. Coon: Ok.
Ms. Lora: You have to bring proof of address to be able to get a transponder.
Ms. Harris: To refresh me, how do you know when someone is moving in? If I sold my townhouse, how would you know to cut mine off?
Ms. Lora: If it is a new purchase then we just take out the information of the old owner when you come as a new owner.
Ms. Harris: So it wouldn't pull up the address, it says oh, it is no longer Michele Harris, it is now Ana Jo.
Ms. Lora: Just like if you say I had a Mazda and now I have a van, so I have to change to my car, so we take out the Mazda and we just put the new one in.
Ms. Jo: And in this case the leases Ms. Jo was inaudible at this time.
Ms. Lora: They can either come in or most of the time they send it by email, and we just check the lease renewal dates and we activate the transponders, and the Clubhouse access cards because both expire.
Ms. Duque: Anything else? Any more questions from the Board? Let's move forward then to the field manager report.
E.	Field Manager
1)	Monthly Report
2)	Pressure Cleaning Proposal with People's Choice Pressure Cleaning, Inc.
Mr. Lorenzo: Good morning everyone. Hopefully, you had some time to take a look at the report. Did you want me to go line item by line item, do you have any questions? Mr. Lorenzo was inaudible at this time.
Ms. Jo: Do we have any news regarding the replacement of the palm? Do we have numbers yet?
Mr. Lorenzo: We don't know the number. We are waiting for Tony's Landscaping to provide numbers. As we have mentioned some of the stump is still there and there are other trees that have grown around it. They are letting it dry out in the meantime so it is easier to take out and because the installation is not going to be as easy as they would want it to be because of the access from the front, there is none. They have to go around

the back. Once they get the price for the palm, we will discuss it and see what the Board recommends.
Ms. Jo: I guess you kind of get used to it. Because in the beginning, it was like three, oh yeah I need three but now ok, two is not that bad.
Mr. Lorenzo: Most people won't even notice.
Ms. Harris: I just looked and said oh no, that doesn't look so bad. Mulching, we are mulching when? I know we mulch coming up here soon.
Ms. Duque: Yes towards the end of October.
Ms. Harris: I noticed it is getting a little shabby.
Mr. Lorenzo: I am working with Chandler Construction regarding the barrier around the outdoor gym equipment. He inspected it. It does not look like they can refurbish or reuse what is there. I am going to discuss options with him and maybe go into maybe a plastic composite that looks like wood that is going to last like 30 years. Don't quote me on the years.
Ms. Morales: We won't be here.
Mr. Lorenzo: We are working on that and then we will do the mulch there which you guys already got the pricing for. Aside from that, we are working on the light fixtures at the entrances. There is one that has water intrusion. There is another that was broken. They are checking the warranty on the one with the water intrusion. The other has been ordered. We are working on raising them. I sent them an example of what is done in other Districts by raising the light fixtures so that they are a little bit more visible, and the landscapers can prevent damaging them. The benches were repaired at the outdoor gym.
Ms. Jo: What happened to the benches?
Ms. Duque: They broke one of where you sat, the slats. Ms. Jo: The metal ones.
Ms. Harris: This is like twice now and they are not even a year old are they? Ms. Duque: They are.
Ms. Jo: Maybe two.

Mr. Lorenzo: I will monitor to see what we can do. If this continues to happen maybe we can change the bottom paneling because it seems to be the bottom panel breaking. I don't know if it is from use or maybe they are being vandalized.
Ms. Duque: I asked Kevin to take a look at the cameras to see if there is anything that he can notice.
Ms. Harris: That is crazy.
Mr. Lorenzo: As requested the mosquitos, they sprayed for them. Ms. Jo: They sprayed but they came back with a vengeance.
Mr. Lorenzo: We can call them again and have them come out again. The more the residents call the better it is as well. You can do it online too. I called them and did it online as well.
Ms. Duque: And Jesus provided that information to the Board. If you want to share that with your property manager so they can email blast the residents.
Ms. Harris: With all this rain it is just going to get worse.
Mr. Lorenzo: Right now with the rain we are going to have to wait till it stops. Then continue with that. The sidewalk that was damaged they are going to shave down and fill in. That is done. It was marked in the meantime as you can see. The only other thing is we are working on estimates for the monument and working with FCC for the entrances and the columns. Mr. Lorenzo was inaudible at this time.
Ms. Duque: The last item we have is a pressure cleaning proposal from People's Choice Pressure Cleaning. We have done this every year. The price is the same. There are no changes. They are the same price, so I am happy to report that to the Board. It is
$14, 775. We have the money in the budget. My train of thought is if we are doing the pressure washing of all of the monuments, perhaps this is the moment to work with Alex or whomever at the company to set up the days close so that he pressure cleans, and then Alex can come and do the paint. It will save us some money, so they don't have to pressure clean.
Ms. Lora: Ms. Lora was inaudible at this time. Construction would be interested in giving us an estimate for the playground fence.
Ms. Duque: We will work on that internally meaning the times. We will make sure that we get in touch with the vendor, same as Alex or Mayfair, whomever is going to give

us a proposal we can decide the next meeting and plan for the pressure cleaning with Alex.
Ms. Harris: The only thing I am thinking is when are they putting up the Christmas decor?
Ms. Lora: The first week of October, we met with him about three weeks ago they were going to wrap the palms, and then they were going to put closer to the first week of November ornaments and stuff up to have the lighting ceremony then on the 19th.
Ms. Harris: If we are waiting for the next Board meeting it is going to be too close. We are already in our September meeting. Our next meeting is in October, everything is going to be up.
Ms. Duque: So we need to do the pressure cleaning before unless you want to wait but then that means we need to do pressure cleaning next year.
Ms. Harris: No. Can we just do the pressure cleaning and do a not to exceed on the painting, so you don't have to wait until we meet again?
Ms. Duque: Yes the proposal that we received Eduardo from Mayfair was in the amount of $5,360.
Ms. Jo: That is to paint the two entrances?
Ms. Duque: Yes. That is for the pressure wash of the monuments and wood trellis for the two entrances.
Ms. Jo: You want to paint everything, even the trellis?
Ms. Lora: I can talk to him to remove the pressure part from that so it will be less. Ms. Jo: But in this case, you need to pressure wash before painting.
Ms. Lora: People's Choice will do it so this way he can take that part out of his estimate.
Ms. Harris: What I am saying is let's give Juliana a not to exceed so that when we come back in October, all we are doing is ratifying not waiting for it to get done. Hopefully, it will be done before we get back.
Ms. Duque: Maybe have one of the Supervisors work with us. I know Ana is always involved in painting so questions like who is going to do what, how we are going to do it.
Ms. Harris: I am more than happy to volunteer Ana. Ms. Jo: Thank you.

Ms. Duque: Ok so let's go back. First pressure cleaning for People's Choice Pressure Cleaning, do I have a motion?
Ms. Jo: Hold on just one second. Pressure cleaning, remember Alex has only pressure cleaned the sidewalks.
Ms. Duque: They do pressure clean the monuments. Pressure wash all sidewalks, all swales, and islands of the common area. This includes the signage.
Ms. Jo: Ok.
Ms. Duque: They will also do the entrance for 216, the guardhouse, and the perimeter.
Ms. Jo: Ok, perfect. If it is included that is good.
Ms. Harris: I am saying the fine little details you can work out if we give you an amount.
Ms. Duque: Ok so then once again I will need at this point a motion.

On MOTION by Ms. Jo seconded by Ms. Morales with all in favor, a proposal from People's Choice Pressure Cleaning in the amount of $14,775 for pressure cleaning was approved.

Ms. Duque: Now I need a motion not to exceed, I don't know what that amount is going to be to paint the main entrances and direct Ana to work with District staff.
Ms. Jo: And it is only for the main entrances right? Ms. Duque: The Clubhouse or the main entrance too? Ms. Harris: We can do the main entrances too.
Ms. Lora: I think so too. The one on 93rd when you go out if you look at it really well, the trim and all the stuff needs to be retouched.
Mr. Lorenzo: That is what I put in that report, but I don't have pricing on it. Ms. Harris: Alright, so let's do a not to exceed a certain amount.
Ms. Jo: What is going to be the magic number because in this case, he is charging
$5,000 for the monument entrances, and then we have to include two more entrances and columns.
Ms. Harris: Let's do a not to exceed $10,000. Ms. Jo: That is not going to be enough money.

Ms. Duque: If you want to do that then you will have to do also the guardhouses. I think for that specific project we will wait. Let's just get the monuments for the Clubhouse.
Ms. Harris: Let's do the monuments for the Clubhouse for now and then after everything comes down we can finish painting, after the holiday season.
Ms. Jo: So we are going to just be focusing on the two entrances at the Clubhouse. Ms. Lora: His estimate is $5,360.
Ms. Harris: Ok so not to exceed $5,500.

On MOTION by Ms. Harris seconded by Mr. Pacetti with all in favor, a not to exceed amount of $5,500 to paint the two entrances at the Clubhouse was approved.

Ms. Lora: I will reach out to him to take the pressure washing part off. Ms. Duque: Now let's continue with the field report.
Mr. Lorenzo: Just to make sure I spoke to Ana about this because there is an old light fixture on the perimeter. They were disconnected, you installed new lights but those are still there. I am working on an estimate for the removal and just capping them. not to take them out of the ground.
Ms. Harris: Thank you. Thank you for following through and getting all this stuff done. I really appreciate it. A very thorough report by the way.
Ms. Duque: Thank you, Jesus. Let's move forward then to the COD manager report.
F.	CDD Manager
1)	ASI Janitorial Services Minimum Wage Increase
2)	Discussion of Enclave HOA- Main Entrance Ownership
Ms. Duque: What I need to report to the Board is that we have received another minimum wage increase from ASI Janitorial Services. It is attached to your agenda package as well. This will represent more or less a $350 increase per month for the District. I wanted to keep the Board aware of that. If anything I will get together with Scott to make any changes to the existing agreement. I don't know if there is another option, decision, or direction from the Board at this point.

Ms. Harris: I get there is not another option and I understand that, but what bothers me is we do not control their employees nor what they pay their employees. That is not our business because they are not our employees so they should have figured out their contract to us ahead so that they are not coming back to us because this is not our problem. This is their problem, and they have to pay them more. It is really not our problem. I mean we have the same problem with FSR. They are having the same thing, but they don't come back to us every month and say oh we have to increase. They figured that out in their contract so should have they. I feel like they lowballed us on the contract to get us to buy it and then they are coming back every year. What would have happened, we have a contract with them if we said it is your problem not mine. You are going to make less profit. That is our other option. It is not like we don't have an option, we do have an option. These are not our employees. This is their problem. This is their profit margin we are talking about not ours.
Ms. Duque: You can also do due diligence in case you want to get quotes from other companies.
Ms. Harris: I would like that. I am really tired of them. We have had a lot of problems with them. I know we love Laura but the company itself is awful. They are horrible. They need to know that they don't get to just come to us every year. They should have done their due diligence because this Board would have said no. Scott, is it our problem?
Mr. Cochran: No it is not your problem. Other entities build in, they will say increase of X amount per year, or they will set this amount the first year and this amount the second year or whatever. It could well be the strategy that you mentioned. The law went into effect in 2020 so they knew these increases were going to happen because it is graduated. It goes up a dollar every year.
Ms. Harris: Let them know that we are going to send it back out to bid before we approve this and that they should come up with a contract that gives it for the length of the contract because we are not going back every year and approve it. We are not. That is ridiculous. What would we do if, I mean you guys have the same problems with your people who are working in your offices. GMS isn't coming back to us saying look we have problems because our office staff is going up. No.

Ms. Duque: I agree. So we do have a direction from the Board, and we will get new quotes. We will present new proposals to the Board, and we will go from there.
Ms. Harris: Do you want a motion to let this go up now or not?
Ms. Duque: We can go back and say we do not approve the increase.
Ms. Harris: I don't want it just to be my decision, I want it to be a Board decision is my point.
Ms. Jo: If we don't agree with the increase what is going to be the worst that they can say? Ok, we will not increase it, or hey listen you go find yourself a new vendor which we are going to be looking for a new vendor. Worst case scenario they are going to say ok we will keep it like that.
Ms. Harris: I just feel like they think we are going to be scared of them.
Ms. Jo: Based on your experience since you do work with other CDD's, what are other companies doing?
Ms. Duque: We have the companies coming back to us and requesting an increase like this is not only happening on their side. It is happening all over the industries but going back to Scott's statement, what we have received is not every year now we have an increase, it is like they have come back to us asking for an increase. We are asking for an X amount increase in the overall contract. We have received those. We recently approved one in Silver Palms.
Ms. Harris: I know inflation is going up and I understand that but that is not how they presented it to us. They presented it to us as oh we have to pay our employees more, so you have to pay us more otherwise we won't make as much profit.
Mr. Cochran: It could be that inflation is really what is driving that, factor in these but tell us that.
Ms. Morales: Right.
Ms. Duque: I will go back and let them know.
Ms. Harris: If I up my fees I don't tell, my costs have gone up and I had to pay my employees more now, so I am going to up you now. No life has gone on, inflation, we have had to make changes, period.
Ms. Duque: Ok the next item is the discussion of the Enclave HOA main entrance ownership. The HOA monument sign for the HOA at the Enclave is located on COD

property. There is actually with all of the HOA's subdivisions, the Breakers, and the Enclave where their monument sign is on COD property. Their request was, was it COD property? We provide irrigation. We irrigate all of our COD areas, and it is being irrigated. So we went back and we looked with the landscape company and both entrances I have attached pictures for you with the irrigation system in both entrances, the Enclave and the Breakers. They are being irrigated. I have not received any other requests from Elaine. I reached out to our District attorney Scott just to make sure those areas are indeed COD provided, and the monument is located on COD property. Scott looked into the issue, and he provided me the Quit Claim Deed where Lennar transferred those areas to the District in 2013. That is all I have to report to the Board at this moment. I have not received any other requests from Elaine. My only request was to make sure that the areas were being irrigated but if that is the one, it is being irrigated. That is all I have to report back to the Board. I am also back in the history trying to read what took place and the only additional item that I know is that the Breakers is being irrigated as well. The areas going inside the HOA are not COD property. Those are not being irrigated. For the Breakers there was a fountain that was installed a couple of years ago, and the irrigation was tapped onto the COD irrigation system to provide the water to the fountain. That was actually removed back at that time. I know they haven't connected to the COD irrigation system anymore. That is all I have to report. If I receive any other requests or comments I will bring that back to the Board of Supervisors.

FIFTH ORDER OF BUSINESS	Financial Reports
A.	Approval of Check Run Summary
B.	Balance Sheet and Income Statement
Ms. Duque: Financial reports. Tab A is the approval of the check run summary and tab B is the balance sheet and income statement. Unless there are any questions on those a motion to approve.

On MOTION by Ms. Harris seconded by Ms. Coon with all in favor, the Check Run Summary, Balance Sheet, and Income Statement were approved.

SIXTH ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Ms. Duque: Are there any Supervisor's requests?
Ms. Harris: I request that Bill be Santa this year. All those in favor?

Ms. Jo: You see she volunteered you for Santa.
Mr. Pacetti: I am going to come knock on all your doors.
Ms. Duque: I know Janine from FSR is with us today. Nobody else from the audience. Is there any other questions or comments?
Ms. Lora: Janine do you have anything you would like to add for the meeting? Ms. Janine: No I was just listening in. Hi everyone.
Ms. Duque: So then if there is nothing, the last item that I wanted to mention to all of you because it was not part of the agenda I just received it on September 25th, so I wanted to share with you an email that was sent to Jennifer Lora. This is pretty much telling her how amazing she is when it comes to activities and to events and the effort she put into her events. I wanted to make sure the Board sees this and recognizes her work. Congratulations Jen.
Ms. Lora: They also had nice things to say about the team as well.
Ms. Harris: Especially JT. I got the letter yesterday and I wrote Jen back and I said well, that just shows what we already know. We know you are amazing, and we really do appreciate all your efforts.
Ms. Lora: Thank you.
Ms. Duque: Congratulations Jen. Not hearing any other comments a motion to adjourn will take place.

On MOTION by Ms. Harris seconded by Ms. Morales with all
ifl-f.a.v,.or, the meeting was adjourned.

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ChairmanNice Chairman

SEVENTH ORDER OF BUSINESS	Adjournment

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